[{"data":1,"prerenderedAt":402},["ShallowReactive",2],{"article-en-resources_en-sicher-auf-die-virtuelle-buehne":3},{"id":4,"title":5,"author":6,"body":7,"category":384,"cta":385,"description":386,"documentId":387,"extension":388,"featured":389,"image":390,"keywords":385,"locales":391,"meta":393,"metaTitle":385,"navigation":394,"path":395,"published":394,"publishedAt":396,"rawbody":397,"readingTime":398,"seo":399,"stem":392,"subtitle":400,"tags":385,"updatedAt":396,"__hash__":401},"resources_en/sicher-auf-die-virtuelle-buehne.md","Confidently Onto the Virtual Stage: The Ultimate Guide for Your Speaker Briefing","Mandi Schmeckebier",{"type":8,"value":9,"toc":374},"minimark",[10,14,17,22,25,54,58,61,105,109,112,155,159,162,198,202,205,219],[11,12,13],"p",{},"A webcast is like a live television broadcast: it thrives on the energy of the speakers and seamless technology. A professional briefing is not a tedious extra task; it is the safety net for everyone involved. Guest speakers, especially those who are not in front of a camera every day, need clear guidelines to feel secure and appear confident .",[11,15,16],{},"This guide will help you optimally prepare yourself and your guest speakers.",[18,19,21],"h2",{"id":20},"_1-the-schedule-security-through-lead-time","1. The Schedule: Security Through Lead Time",[11,23,24],{},"A smooth process begins days before the actual event. We recommend the following rhythm:",[26,27,28,36,42,48],"ul",{},[29,30,31,35],"li",{},[32,33,34],"strong",{},"4–5 days before:"," Send access data to all speakers and background assistants. This gives everyone the chance to log in at their leisure and familiarize themselves with the platform.",[29,37,38,41],{},[32,39,40],{},"1–2 days before:"," A joint technical check and training session (approx. 60 min). Here, you discuss the flow and go through the handovers between speakers.",[29,43,44,47],{},[32,45,46],{},"24 hours before:"," Final presentations (16:9 PDF) and videos (mp4) should be uploaded by now. This avoids unnecessary stress shortly before the start.",[29,49,50,53],{},[32,51,52],{},"20 minutes before start:"," The \"Warm-up\" login. All speakers gather in the virtual backstage area for a final audio and video check.",[18,55,57],{"id":56},"_2-technical-foundations-hardware-browser","2. Technical Foundations: Hardware & Browser",[11,59,60],{},"The best story loses its impact if the sound stutters or the picture is blurry.",[26,62,63,73,83,93,99],{},[29,64,65,68,69,72],{},[32,66,67],{},"The Device:"," Use a ",[32,70,71],{},"laptop or PC",". Experience shows that a smartphone or tablet is not practical for speakers because you need to keep an eye on slides, chat, and questions simultaneously alongside your presentation.",[29,74,75,78,79,82],{},[32,76,77],{},"The Browser:"," Use the latest versions of ",[32,80,81],{},"Google Chrome, Mozilla Firefox, or Microsoft Edge",".",[29,84,85,88,89,92],{},[32,86,87],{},"Internet Connection:"," A stable line of at least ",[32,90,91],{},"1.5 Mbit/s"," is mandatory. A LAN cable is always more secure than Wi-Fi. Close all unnecessary tabs and applications.",[29,94,95,98],{},[32,96,97],{},"Important for Home Office Speakers:"," Ensure that roommates or family members on the same network do not perform large up- or downloads (e.g., streaming or gaming) during your session.",[29,100,101,104],{},[32,102,103],{},"Audio Quality:"," A wired headset is the most secure choice to avoid echoes. Bluetooth headphones are possible but are experience-proven to be more error-prone.",[18,106,108],{"id":107},"_3-visuals-etiquette-lights-camera-action","3. Visuals & Etiquette: Lights, Camera, Action!",[11,110,111],{},"You don’t need a studio setup to look professional. A few simple tricks are enough:",[26,113,114,120,129,143,149],{},[29,115,116,119],{},[32,117,118],{},"Lighting & Environment:"," Use natural light from the front. Never sit with your back to a window. Find a quiet room and inform others that you must be undisturbed.",[29,121,122,125,126,82],{},[32,123,124],{},"Camera Height:"," The camera lens should be at eye level. Tip: Place your laptop on a stack of ",[32,127,128],{},"books",[29,130,131,134,135,138,139,142],{},[32,132,133],{},"The 3-Dot Menu:"," Under your video image in the tool, you can use the three small dots to ",[32,136,137],{},"adjust your background"," or ",[32,140,141],{},"change the source for the microphone/camera"," if necessary.",[29,144,145,148],{},[32,146,147],{},"Clothing:"," Wear plain, non-white clothing. Avoid fine stripes or checks, as these can flicker in the image (moiré effect).",[29,150,151,154],{},[32,152,153],{},"Eye Contact:"," Look directly into the camera, not just at the screen. This builds a real connection with the audience. Don't forget to smile!",[18,156,158],{"id":157},"_4-organization-live-behavior","4. Organization & Live Behavior",[11,160,161],{},"A smooth process requires clear roles and discipline during the stream.",[26,163,164,170,176,182,188],{},[29,165,166,169],{},[32,167,168],{},"Overlays & Lower Thirds:"," If overlays or lower thirds have been prepared and uploaded, determine who will activate them. This is done via a click in the menu on the left side.",[29,171,172,175],{},[32,173,174],{},"Mute Rule:"," Mute yourself when you are not speaking. Since webcams are often audio-activated, loud noises in your room could cause the camera to jump to you unintentionally.",[29,177,178,181],{},[32,179,180],{},"Slide Discipline:"," Only click through the slides when you are actually presenting. The slides are live for all viewers!",[29,183,184,187],{},[32,185,186],{},"Moderator Chat:"," Always keep an eye on the internal chat in the backend. This is where the team communicates invisibly to the participants.",[29,189,190,193,194,197],{},[32,191,192],{},"Q&A Preparation:"," Prepare ",[32,195,196],{},"2-3 backup questions"," in case the audience is initially hesitant.",[18,199,201],{"id":200},"_5-first-aid-when-technology-falters","5. First Aid: When Technology Falters",[11,203,204],{},"Even the best technology is not infallible: minor mishaps are simply part of the live character. The audience is usually very forgiving if you handle it confidently. Stay calm and do not panic.",[26,206,207,213],{},[29,208,209,212],{},[32,210,211],{},"The Universal Fix:"," If audio or video stutters, close the browser and log in again immediately. If that doesn't help, restart the computer.",[29,214,215,218],{},[32,216,217],{},"Prevention:"," Restart your computer before the webcast , avoid updates \"just before live,\" and deactivate automatic updates during the session.",[220,221,222,226,232,237,264,269,299,304,322,327,345,350],"callout",{},[18,223,225],{"id":224},"the-detailed-speaker-checklist","📋 The Detailed Speaker Checklist",[11,227,228],{},[229,230,231],"em",{},"Copy this guide as a working basis for your guest speakers:",[11,233,234],{},[32,235,236],{},"Preparation (at least 24h before)",[11,238,239,240,243,244,247,248,251,252,247,254,257,258,247,260,263],{},"☐ ",[32,241,242],{},"Hardware:"," Provide laptop/PC (no tablet/smartphone) and a wired headset.",[245,246],"br",{},"\n☐ ",[32,249,250],{},"Software:"," Update Google Chrome, Firefox, or Edge.",[245,253],{},[32,255,256],{},"Content:"," Upload presentation as 16:9 PDF (no animations) and videos as mp4.",[245,259],{},[32,261,262],{},"Branding:"," Overlays/lower thirds generated and uploaded in the system?",[11,265,266],{},[32,267,268],{},"Event Day Setup",[11,270,239,271,274,275,247,277,280,281,247,283,286,287,247,289,292,293,247,295,298],{},[32,272,273],{},"Environment:"," Quiet room, neutral background, phone on silent.",[245,276],{},[32,278,279],{},"Light:"," Natural light from the front, no window at the back.",[245,282],{},[32,284,285],{},"Position:"," Camera at eye level (Tip: books under the laptop).",[245,288],{},[32,290,291],{},"Software Check:"," Close Teams, Zoom, Skype, and all unnecessary browser tabs.",[245,294],{},[32,296,297],{},"Connection:"," Connected via LAN cable. No parallel up-/downloads in the household.",[11,300,301],{},[32,302,303],{},"Shortly Before Start (20 min before)",[11,305,239,306,309,310,247,312,315,316,247,318,321],{},[32,307,308],{},"Login:"," Logged in on time and performed final audio/video check.",[245,311],{},[32,313,314],{},"Settings:"," Background and sources finally set via the 3-dot menu in the tool.",[245,317],{},[32,319,320],{},"Chat:"," Moderator chat in the backend opened for internal info.",[11,323,324],{},[32,325,326],{},"During the Live Stream",[11,328,239,329,332,333,247,335,338,339,247,341,344],{},[32,330,331],{},"Microphone:"," Mute when not speaking (prevents camera jumps).",[245,334],{},[32,336,337],{},"Focus:"," Look directly into the camera and smile.",[245,340],{},[32,342,343],{},"Presentation:"," Only control your own slides – the slides are live!",[11,346,347],{},[32,348,349],{},"🆘 Emergency First Aid",[11,351,239,352,355,356,247,358,360,361,247,363,366,367,369,370,373],{},[32,353,354],{},"The \"Universal Fix\":"," If audio or video stutters, close your browser and log in again immediately.",[245,357],{},[32,359,186],{}," Always keep an eye on the internal moderator chat in the tool for instructions from your team.",[245,362],{},[32,364,365],{},"Hardware Check:"," Are all cables plugged in? Is your microphone physically muted on the device itself?",[245,368],{},"\n☐",[32,371,372],{},"Don't Panic:"," Stay calm, smile, and wait for a signal from your team. Confidence is more important than perfection.",{"title":375,"searchDepth":376,"depth":376,"links":377},"",2,[378,379,380,381,382,383],{"id":20,"depth":376,"text":21},{"id":56,"depth":376,"text":57},{"id":107,"depth":376,"text":108},{"id":157,"depth":376,"text":158},{"id":200,"depth":376,"text":201},{"id":224,"depth":376,"text":225},"Blog",null,"No panic before \"Go Live\"! Learn all about technical checks, optimized webcast slides, and professional etiquette – including a practical checklist to share with your presenters.","omlbtawnxc0f0n1gm7gueeyr","md",false,"/uploads/speakerbriefing_c2bd0f9e87.jpg",{"de":392,"en":392},"sicher-auf-die-virtuelle-buehne",{},true,"/sicher-auf-die-virtuelle-buehne","2026-01-25","---\ndocumentId: omlbtawnxc0f0n1gm7gueeyr\nlocales:\n  de: sicher-auf-die-virtuelle-buehne\n  en: sicher-auf-die-virtuelle-buehne\ntitle: \"Confidently Onto the Virtual Stage: The Ultimate Guide for Your Speaker\n  Briefing\"\nsubtitle: \"With checklists and practical tips: How to perfectly prepare yourself\n  and your guest speakers to shine live.\"\ndescription: No panic before \"Go Live\"! Learn all about technical checks,\n  optimized webcast slides, and professional etiquette – including a practical\n  checklist to share with your presenters.\nauthor: Mandi Schmeckebier\npublishedAt: 2026-01-25\nupdatedAt: 2026-01-25\ncategory: Blog\nreadingTime: 6\npublished: true\nimage: /uploads/speakerbriefing_c2bd0f9e87.jpg\n---\nA webcast is like a live television broadcast: it thrives on the energy of the speakers and seamless technology. A professional briefing is not a tedious extra task; it is the safety net for everyone involved. Guest speakers, especially those who are not in front of a camera every day, need clear guidelines to feel secure and appear confident .\n\nThis guide will help you optimally prepare yourself and your guest speakers.\n\n## 1. The Schedule: Security Through Lead Time\n\nA smooth process begins days before the actual event. We recommend the following rhythm:\n\n- **4–5 days before:** Send access data to all speakers and background assistants. This gives everyone the chance to log in at their leisure and familiarize themselves with the platform.\n- **1–2 days before:** A joint technical check and training session (approx. 60 min). Here, you discuss the flow and go through the handovers between speakers.\n- **24 hours before:** Final presentations (16:9 PDF) and videos (mp4) should be uploaded by now. This avoids unnecessary stress shortly before the start.\n- **20 minutes before start:** The \"Warm-up\" login. All speakers gather in the virtual backstage area for a final audio and video check.\n\n## 2. Technical Foundations: Hardware & Browser\n\nThe best story loses its impact if the sound stutters or the picture is blurry.\n\n- **The Device:** Use a **laptop or PC**. Experience shows that a smartphone or tablet is not practical for speakers because you need to keep an eye on slides, chat, and questions simultaneously alongside your presentation.\n- **The Browser:** Use the latest versions of **Google Chrome, Mozilla Firefox, or Microsoft Edge**.\n- **Internet Connection:** A stable line of at least **1.5 Mbit/s** is mandatory. A LAN cable is always more secure than Wi-Fi. Close all unnecessary tabs and applications.\n- **Important for Home Office Speakers:** Ensure that roommates or family members on the same network do not perform large up- or downloads (e.g., streaming or gaming) during your session.\n- **Audio Quality:** A wired headset is the most secure choice to avoid echoes. Bluetooth headphones are possible but are experience-proven to be more error-prone.\n\n## 3. Visuals & Etiquette: Lights, Camera, Action!\n\nYou don’t need a studio setup to look professional. A few simple tricks are enough:\n\n- **Lighting & Environment:** Use natural light from the front. Never sit with your back to a window. Find a quiet room and inform others that you must be undisturbed.\n- **Camera Height:** The camera lens should be at eye level. Tip: Place your laptop on a stack of **books**.\n- **The 3-Dot Menu:** Under your video image in the tool, you can use the three small dots to **adjust your background** or **change the source for the microphone/camera** if necessary.\n- **Clothing:** Wear plain, non-white clothing. Avoid fine stripes or checks, as these can flicker in the image (moiré effect).\n- **Eye Contact:** Look directly into the camera, not just at the screen. This builds a real connection with the audience. Don't forget to smile!\n\n## 4. Organization & Live Behavior\n\nA smooth process requires clear roles and discipline during the stream.\n\n- **Overlays & Lower Thirds:** If overlays or lower thirds have been prepared and uploaded, determine who will activate them. This is done via a click in the menu on the left side.\n- **Mute Rule:** Mute yourself when you are not speaking. Since webcams are often audio-activated, loud noises in your room could cause the camera to jump to you unintentionally.\n- **Slide Discipline:** Only click through the slides when you are actually presenting. The slides are live for all viewers!\n- **Moderator Chat:** Always keep an eye on the internal chat in the backend. This is where the team communicates invisibly to the participants.\n- **Q&A Preparation:** Prepare **2-3 backup questions** in case the audience is initially hesitant.\n\n## 5. First Aid: When Technology Falters\n\nEven the best technology is not infallible: minor mishaps are simply part of the live character. The audience is usually very forgiving if you handle it confidently. Stay calm and do not panic.\n\n- **The Universal Fix:** If audio or video stutters, close the browser and log in again immediately. If that doesn't help, restart the computer.\n- **Prevention:** Restart your computer before the webcast , avoid updates \"just before live,\" and deactivate automatic updates during the session.\n\n:::callout\n## 📋 The Detailed Speaker Checklist\n\n*Copy this guide as a working basis for your guest speakers:*\n\n**Preparation (at least 24h before)**\n\n☐ **Hardware:** Provide laptop/PC (no tablet/smartphone) and a wired headset.  \n☐ **Software:** Update Google Chrome, Firefox, or Edge.  \n☐ **Content:** Upload presentation as 16:9 PDF (no animations) and videos as mp4.  \n☐ **Branding:** Overlays/lower thirds generated and uploaded in the system?  \n\n**Event Day Setup**\n\n☐ **Environment:** Quiet room, neutral background, phone on silent.  \n☐ **Light:** Natural light from the front, no window at the back.  \n☐ **Position:** Camera at eye level (Tip: books under the laptop).  \n☐ **Software Check:** Close Teams, Zoom, Skype, and all unnecessary browser tabs.  \n☐ **Connection:** Connected via LAN cable. No parallel up-/downloads in the household.  \n\n**Shortly Before Start (20 min before)**\n \n☐ **Login:** Logged in on time and performed final audio/video check.  \n☐ **Settings:** Background and sources finally set via the 3-dot menu in the tool.  \n☐ **Chat:** Moderator chat in the backend opened for internal info.  \n\n**During the Live Stream**\n\n☐ **Microphone:** Mute when not speaking (prevents camera jumps).  \n☐ **Focus:** Look directly into the camera and smile.  \n☐ **Presentation:** Only control your own slides – the slides are live!  \n\n**🆘 Emergency First Aid**\n\n☐ **The \"Universal Fix\":** If audio or video stutters, close your browser and log in again immediately.  \n☐ **Moderator Chat:** Always keep an eye on the internal moderator chat in the tool for instructions from your team.  \n☐ **Hardware Check:** Are all cables plugged in? Is your microphone physically muted on the device itself?  \n☐**Don't Panic:** Stay calm, smile, and wait for a signal from your team. Confidence is more important than perfection.  \n:::\n",6,{"title":5,"description":386},"With checklists and practical tips: How to perfectly prepare yourself and your guest speakers to shine live.","2ffVMChTHRQWBGunDX3DjKlgD62xqp9x_xnb8eIatl8",1775472943197]